School Clothing Guidelines

School Clothing Guidelines

PLEASE READ: SOME GUIDELINES HAVE CHANGED

Application Process

Applications must be submitted via the Camphouse Portal.

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The School clothing program begins January 1st, and ends December 31st, annually. The program is open to all enrolled Muscogee (Creek) students, regardless of where you reside.

Eligibility

1. Student(s) must be enrolled with the Muscogee (Creek) Nation. Citizenship will be verified.
2. MCN School Clothing grant is $300 for students in head start through the 5th grade and $350 for students in 6th grade through the 12th grade
3. Assistance is based on funding availability
4. Reimbursements are not allowed
5. Purchases are not tax exempt>
6. The school clothing check is void after 90 days from the date of the check
7. Once the applicant cashes the check, the Muscogee (Creek) Nation/School Clothing Program is absolved from any further responsibility

Required Documents

1. Completed application
2. Applicable school enrollment form. Schedules, demographics, report cards, etc. will not be accepted. The address on the school enrollment form must match the address on the application.
3. Verification of guardianship or other documents may be requested as needed

Receipt Guidelines

1. Due within 90 calendar days from the date on the check, not the date the check is cashed.
2. Postmark dates will be accepted. Postmark dates must be legible and have the date printed.
3. Receipts must be dated on or after the date on the check. This is not a reimbursement program.
4. When submitting receipts for multiple students, items purchased must be CLEARLY marked, grouped or labeled with the student’s name/initials to show amount spent per student.
5. Receipts are monitored for non-compliance.
   * Do not submit cash, coins, check or money orders or other forms of payment with receipts
6. Photos, copies, emailed, scanned, faxed or original receipts will be accepted. ALL RECEIPTS MUST BE LEGIBLE.
7. Legibly print the head of household name, student’s name and phone number on each receipt.
8. All receipts must be dated, itemized, and have the store name and phone number. Do not cut off any information.
9. No handwritten or garage sale receipts will be accepted.
10. School receipts (clothing purchased from a school) must be itemized, dated, stamped with school stamp and signed by a school official.
11. Receipts will NOT be accepted if combined with other purchases (non-approved items), highlighters are used on the receipts, receipts are stapled or taped, the date is not on the receipts. NO EXCEPTIONS!
12. Receipts must total or exceed the amount awarded to each student.
13. It is head of household’s responsibility to make copies of receipts for their records.
14. Online receipts or Shipment/Packing slips will be accepted but MUST show store name, order number, order date, itemized list of items purchased with prices and total amount spent.

***Failure to comply with the receipt due date and the amount will result in the student being ineligible for the following program year. Exceptions to this will include a  disaster or medical/family emergency. Documentation of the disaster or medical/family emergency and a written appeal must be submitted within 30 calendar days from date of MCN’s notifications. The documents must be dated within 90 calendar days of the date on your check.

*** If receipts are not submitted or receipts do not total or exceed the amount distributed for the previous year, that child will not be eligible for assistance, regardless of who applied for the child.

Approved Clothing Items

Tops, pants, jeans/shorts, dresses/skirts, undergarments, belts, winter hats, winter gloves, scarves, coats, shoes, boots, coveralls. Any items purchased that are not listed on the approved list are subject to denial. Non approved items will not be counted toward your receipt total.

Non-Approved Items

Check cashing fee, cell phones/minutes, make-up, perfumes, colognes, pajamas, sleepwear, swimsuits, sports gear/mouth pieces, shoe inserts, back packs, school supplies, hair accessories, jewelry, donations, umbrellas, bag fees, cowboy hat, baseball cap, food, pop, candy, prom dresses/tuxedos, formal wear, shoe charms, etc.